Mon-Sun: 9am-5pm
Phone
(757) 595-1900
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POLICIES AND GUIDELINES
The following policies and guidelines govern the use of the facility:
- The department of Exhibit Production is solely responsible for the exhibition schedule. Moving an exhibit to accommodate a private event is against Museum policy. The Museum reserves the right to make changes to the exhibit calendar at any given time.
- Events may not be advertised or opened to the public. Admission fees, raffles, contributions, or tickets are not permitted. The VLM reserves the right to reject any rental request that it believes is not in keeping with its mission statement.
- All fees relating to the event must be paid in a timely manner. Final payment must be received prior to the scheduled event date, otherwise the event will not be permitted to take place and previous payment and security deposit are forfeited. The security deposit will be refunded once all payments have been received and the client and caterer have adhered to the policies stated herein at the conclusion of the event.
- A certificate of insurance indicating amount of liability coverage for the event and naming the Virginia Living Museum as additional insured for the event is required.
- Use of the facility must be consistent with the goals of the Museum. All aspects of the event including invitations, decorations, signs and banners, entertainment, and furniture arrangement must be approved by the Museum in advance.
- Smoking is prohibited in all areas of the Museum.
- Food and drink are restricted to designated areas within the rental space.
- Arrangements for the event, including set up of equipment, scheduling of delivery and removal of rental items must be cleared in advance with the Museum contact person.
- The event sponsor must arrange a meeting at the Museum between the sponsor, caterer, and the Museum contact person at least three weeks prior to the event.
- The client may wish to arrange for parking attendants depending on the type of event and its size.
- Attached and hanging Museum signage must remain in place.
- All plants, cut material and decorations must be clean and free of pests.
- All deliveries and staff involved in the event must report to the security office upon arrival unless other arrangements have been made.
- Caterers must be licensed and the user is responsible for seeing that the caterer follows the Museum’s Operating Policies for Caterers.
- An alcoholic beverage permit is required. The client or caterer must obtain the permits. Alcohol may not be delivered more than one day prior to the event.
- The Museum is not responsible for any equipment delivered to, or picked –up from the Museum for the event. All such equipment must be removed from the Museum by 9:00 a.m. the first business day after the event unless other arrangements have been made.
- Clean up and removal of all trash, decorations, and floral arrangements is the responsibility of the user and/or the vendors. The Museum staff will assist with emptying the trash containers.
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